Lanier, Copystar, and Xerox in Albuquerque

Document Management Companies

Selecting a Document Management company in Albuquerque

If you are an Albuquerque based company looking to find a good document management company that will easily integrate with your existing copier system there are a couple of things that may be worth some thought.

The first thing that you are going to want to know is how your indexing works. Will it be done through the copier, or at a workstation? What method will you use to “tell” your document management system where new files need to go? Our¬†recommendation¬†is to have documents scanned in at a workstation in batches. This way you only need to train one person to do it, rather than train your entire office in the use of your doc management system.

The second thing to keep in mind is how the files will be stored. For instance, if the files are stored as something like abc_invoice_2012xyz.pdf, or as aj4564g. This is important because document management systems go out of business all of the time. If your files are all stored in a form that isn’t compatible with other systems, how will you protect yourself if you document management company bites the dust? It’s going to be a hassle to say the least.

If you want to make sure you aren’t about to make a mistake like these, give us a call.